Camp Policies

COVID and other health protocols

 

  • Covid policies are subject to change as the situation changes. In general we follow CDC and Wake County School guidelines, and adapt them to our environment as needed.

  • All staff are fully vaccinated and receive paid time off so they do not come in when sick.

  • Following the Wake County Schools decision, masks are now optional for campers, but we are happy to help remind your camper to wear their mask if you'd like us to. Masks are required during certain times we are in the play space during "masks required" open play.

  • We have HEPA air purifiers running throughout the space all day. 

  • Please alert us and do not send your child to camp if they have any of the following (from the CDC):

    • Temperature of 100.4 degrees Fahrenheit or higher

    • Sore throat

    • Cough (for children with chronic cough due to allergies or asthma, a change in their cough from usual)

    • Difficulty breathing (for students with asthma, check for a change from their baseline breathing)

    • Diarrhea or vomiting

    • New onset of severe headache, especially with a fever

  • In order to return to camp after experiencing Covid symptoms, your child must be fever free and free of any symptoms for 24 hours (without fever-reducing medications). Testing may be required, please follow this chart to determine: https://www.wcpss.net/whentoreturn

  • Even if they do not have any symptoms, or have a negative Covid test, please do not send your child to camp if your child or a member of your household has tested positive with Covid within the last 10 days.

  • If your child is not able to go to school for any Covid related reason (exposure, quarantine, etc.), they are not able to attend camp at Over The Moon.

  • Campers must be able to use the bathroom independently.

  • Please do not send your child to camp if they have head lice or an undiagnosed rash, sore, or other skin condition

 

Pickup and Aftercare

 

  • We will verify ID at pickup. If the name on the ID does not match any of the names on the Approved Pick-up List, we will call you for verbal confirmation.

  • Aftercare will be offered for families in need of that option. Aftercare will take place from 3:00 pm until 5:00 pm (sharp).

  • Our staff members also have families to get home to. Late pick-ups will be charged $5 at 5:05 pm, and $1 per minute after that.  Repeated late pick-ups will be unable to use aftercare.

 

What to Bring

  • Pair of socks 

  • Change of clothes

  • Lunch

  • Water bottle

  • Weather-appropriate clothing for outside time

 

What Not to Bring

  • Campers may not bring cell phones or other electronic devices, or outside toys.

Going to the park

  • Kids have so much energy! We go to a quiet nearby park every day, as long as it's not raining.

  • We do a STEM activity, have some free play time, and sometimes eat snack or lunch there.

  • We always send an extra staff person with the group so that there is plenty of coverage.

  • The walk is an easy 5 minutes, crossing one quiet street at a marked crosswalk, and uses a greenway for much of the way.

Photo Policy

  • We take pictures of our campers participating in our activities to share with families at the end of camp, and to be used for promotional purposes. If you do not want your child’s image to be shared, or used for marketing or promotion purposes, please provide written notice prior to the start of camp.

Accommodations 

  • We are not a nut free facility, but we are happy to work with parents to try to accommodate children with allergies.

  • If your child has an IEP or 504 plan, or learning or behavioral challenges or physical disabilities, please contact us before booking so that we can work together to determine if we will be able to support their needs. While we would love to accommodate all children, we are a very small program with limited staff, and are not able to meet all needs. 

 

Behavior and Community Agreement

We have three basic rules at camp that everyone must follow:

  • Respect yourself (staying safe, staying with group, participating in camp activities)

  • Respect each other (following directions, refraining from any physical or emotional aggression or harm to others)

  • Respect your environment (take care of the play space, the park, and our materials)

 

We will always work with children in a kind, compassionate, and age-appropriate way when they are having a hard time participating appropriately, including:

  • Reminders of rules and offering appropriate choices

  • Encouragement and praise for appropriate behavior

  • Redirection or use of a quiet space to calm down

  • Discussion and problem solving with camper about their behavior

 

Children who are not able to follow these rules may be asked to leave camp for the rest of the day or for the rest of the week with no refund.

 

We request that all children who receive accommodations at school contact us by email before signing up for camp so that we can understand their needs and help assess if we are able to meet them. Campers who need significant 1-1 attention from staff in order to be able to actively participate in camp are not a good fit for our camps at this time.

 

Payments and Refunds

  • Summer camps booked will be charged 50% at the time of booking, and the balance will be automatically charged to the same card 1 month before the camp starts.

  • All other camps require full payment at the time of booking. 

  • You may cancel your camp up until one month in advance and receive a credit for a future camp, minus a $50 administrative fee. Cancellations less than one month in advance, or not attended, cannot be refunded.

  • Unfortunately,  we are unable to provide refunds for campers who are unable to complete a camp due to behavioral challenges (see out Community Agreement above). 

  • Members receive a 10% discount on camps, but must be members at the time of booking.