Communicating with Camp Staff

• If you need to reach camp staff for anything that is not urgent, please email camps@overthemoonplay.com, and we will get back to you within 1 business day.

• If you need to reach camp staff urgently during the camp day, please call or text (919) 213-1413. If for some reason we don’t answer, please leave a message, and we will get back to you as soon as possible. Note that this number is not answered outside of camp hours. 

• If you need to pick your child up early, please email/call/text or let us know at drop-off so that we can make sure your child is ready.

​

What to Bring

• Make sure your kids wear clothes that are appropriate for physical activity!!

• Full change of clothes (including underwear and socks)

• Lunch

• We provide snacks, but feel free to pack your own!!!!

• Water bottle

• Weather-appropriate clothing for outside time

• Any medication, epi-pens, or inhalers that your child may need (You MUST have a form signed by a doctor before camp starts. Please fill out the Medication Form found here.)

​

What Not to Bring

• Cell phones

• Other electronic devices

• Outside toys
   

Drop-off

• Drop off is from 8:30-8:50am at the back of the building. Please make every effort to arrive on time so we can make sure your camper starts the day with the rest of the group.

• If you arrive later than 8:55am, please walk your child into our main entrance and a staff member will let you know if their camp group has already left for the park. If so, you may need to drop off your child at R.S. Dunham “Dad” Park.

• Sunscreen and bug spray should be applied every morning before drop-off.

​

Pick-up

• On Monday morning, you will receive a card with your child’s name on it. Please display it on your dashboard during pickup.

• If you do not have the card at pickup time, we will verify ID. If the name on the ID does not match any of the names on the Approved Pick-up List, we will call you for verbal confirmation.

• Pickup during summer will be at 3:00pm at the back of the building

• During pickup, please remain in the car line and we will bring your child to you.

• Late pickups past 3:15pm will be charged $15, and your camper will join aftercare.
   

Aftercare

• Aftercare is offered at $75 for the week. Kids in aftercare can be picked up anytime between 3:15pm and 5:00pm (sharp)

• We do not offer single day or partial week aftercare.

• If you need to add Aftercare, please let us know as soon as possible by emailing camps@overthemoonplay.com.

• Parents or other verified pickup adults must come inside our main entrance for aftercare pickup.

• Our staff members also have families to get home to. Late pickups will be charged $5 at 5:05 pm, and $1 per minute after that.  Repeated late pick-ups will be unable to use aftercare.
   

Going to the Park

• Kids have so much energy! We go to a quiet nearby park, R.S. Dunham “Dad” Park, every day, as long as it's not raining.

• We do a STEAM activity, have some free play time on the playground, and sometimes eat snack.

• We always send an extra staff person with the group so that there is plenty of coverage.

• The walk is an easy 5 minutes, crossing one quiet street at a marked crosswalk, and uses a greenway for much of the way.
   

Behavior and Community Agreement

• We have three basic rules at camp that everyone must follow:

  • Respect yourself (stay safe, stay with group, participate in camp activities)

  • Respect each other (follow directions, refrain from any physical or emotional aggression or harm to others)

  • Respect your environment (take care of the play space, the park, and our materials)

• We will always work with children in a kind, compassionate, and age-appropriate way when they are having a hard time participating appropriately, including:

  • Reminders of rules and offering appropriate choices

  • Encouragement and praise for appropriate behavior

  • Redirection or use of a quiet space to calm down

  • Discussion and problem solving with camper about their behavior

• Children who are not able to follow these rules may be asked to leave camp for the rest of the day and/or for the rest of the week with no refund.

• Campers who need significant 1-1 attention from staff to actively participate in camp are not a good fit for our camps at this time.

• Campers must be able to use the bathroom independently.
   

Health Policies

• If your child is not able to go to school for any health related reason (symptoms, exposure, diagnosis, etc.), they are not able to attend camp at Over The Moon.

• Policies are subject to change as the situation changes. In general, we follow CDC and Wake County School guidelines, and adapt them to our environment as needed.

• Please alert us and do not send your child to camp if they have any of the following:

  • Temperature of 100.4 degrees Fahrenheit or higher

  • Sore throat

  • Cough (for children with chronic cough due to allergies or asthma, a change in their cough from usual)

  • Difficulty breathing (for children with asthma, check for a change from their baseline breathing)

  • Diarrhea or vomiting

  • New onset of severe headache, especially with a fever

• In order to return to camp after experiencing any of the above symptoms, your child must be fever free and free of any symptoms for 24 hours (without fever-reducing medications).

• Please do not send your child to camp if they have head lice or an undiagnosed rash, sore, or other skin condition.
   

Photo Policy

• We take pictures of our campers participating in our activities to share with families at the end of camp, and to be used for promotional purposes. If you do not want your child’s image to be shared, or used for marketing or promotion purposes, please provide written notice prior to the start of camp.

​

Accommodations

• We are not a nut free facility, but we are happy to work with parents to try to accommodate children with allergies.

• If your child has an IEP or 504 plan, or learning or behavioral challenges or physical disabilities, please contact us at camps@overthemoonplay.com before booking so that we can work together to determine if we will be able to support their needs. While we would love to accommodate all children, we are a very small program with limited staff, and are not able to meet all needs at this time.

​

Payments and Refunds

• When you register for Summer Camps you may pay the full amount or a 50% deposit. Any remaining balance will be automatically charged to your card 1 month before the camp starts.

• All other camps require full payment at the time of booking. 

• You may cancel your camp up until one month in advance and receive a credit for a future camp, minus a $50 administrative fee. Cancellations less than one month in advance, or not attended for any reason, cannot be refunded.

• Unfortunately, we are unable to provide refunds for campers who are unable to complete a camp due to behavioral challenges (see our Community Agreement above). 

• Members receive a 10% discount on camps, but must be members at the time of booking.

​